38th COBIS Annual Conference

11-13 May 2019, London

Vision 2030: The Future of International Education

Exhibitor Booking Form

This booking form is used to book a stand at the 38th COBIS Annual Conference. You will be asked to indicate your preferred stand size and location. Upon receipt of this booking form, you will be invoiced for a holding deposit of £500 plus VAT. Once this deposit has been paid and a stand has been allocated, you will be invited to complete a further form providing details of representatives, dinner tickets, etc.

Stand Size and Preferred Location

All prices are subject to VAT at 20%​​​​​​​​​​​​​​​​​​​
All prices are subject to VAT at 20%​​​​​​​​​​​​​​​​​​​​​​​
Please specify a minimum of 3 stands in order of preference (refer to floorplan above). Where possible we will allocate your preferred stand choice.​​​ Please note that some stands are reserved for Headline Sponsors and Dinner Sponsors. ​​​​
The largest stands are 3m wide. If you require more space and would like to book multiple stands, please indicate your requirements here.​​
We will do our best to allocate a stand of the size/price that you have requested. If the stand size that you have requested is not available, we may be able to offer you a stand of a different size/price. Please indicate your preferences below.​​​

Please review the following information before clicking Submit at the bottom of the page

Sponsorship and Advertising Opportunities
Please see the sponsorship document for more information on how to raise the profile of your organisation through a range of sponsorship and advertising opportunities. Some of these sponsorship opportunities provide access to priority stand allocation. 

If you would like to discuss any of these opportunities in further detail, please contact Fiona Rogers: cpd@cobis.org.uk 

Cancellation and Refund Policy
Cancellations must be notified via email to Fiona Rogers, cpd@cobis.org.uk

  • Before Friday 1 March 2019 exhibitors will receive a full refund 

  • Between Friday 1 March and Friday 29 March 2019 exhibitors will receive a 50% refund 

  • After Friday 29 March 2019 no refunds will be made

Please note cancellation and refund policy applies to exhibitor fees only – please contact InterContinental London – The O2 hotel via the following contact chloe.manners@iclondon-theo2.com for accommodation cancellation and refund policy.

Payment and Stand Allocation
Upon receipt of this booking form, you will be invoiced for a deposit of £500 plus VAT. No stand will be allocated until the deposit has been paid. Stands are allocated to sponsors first; the remaining stands are allocated in the order in which forms were submitted (assuming the deposit has been paid). Allocation of stands will start in the last week of January 2019. 

If you are happy to accept the allocated stand, you will be asked to complete a further form providing details of your representatives, dietary requirements, stand furniture, the number of tickets needed for the dinners, and any additional requirements. A further invoice will be issued upon receipt of that form.

If you do not wish to accept the allocated stand, your deposit will be refunded in full. Please note, once you have been offered a stand, you must confirm within two weeks that you wish to accept it. If this is not done, the stand will be released to another exhibitor.

If your organisation requires a PO (Purchase Order) number in order for an invoice to be raised, please submit this along with your booking form.

Your exhibition stand booking will only be confirmed once the full payment is received. Stands will be released if the invoice is not settled within 28 days. Please ensure the full sum is credited to COBIS and all bank charges are debited from your account.  

Please also note that exhibition stands will be charged at the non-Member rate if 2018/19 Supporting Membership fees have not been paid.

By submitting this form you confirm that you have read and accept the full Exhibitor Guidelines/Terms and Conditions which can be found here.

Data Protection
The information submitted in this form will be used for the administration of the COBIS Annual Conference including invoicing and promotion. Please view the COBIS privacy policy for more information about how we use your data. 

Please provide an email address where we can send a link to your current form.

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